• Foresee recuperation/hydration pauses every hour;
• Discuss the possibility of flexible work organisation with supervisor, if necessary;
• Keep windows and blinds closed during the day;
• Minimise heavy physical tasks during the hottest hours;
• Request the purchase of office fans;
• Wear light clothing, if it is compatible with tasks and workplace;
• If working outside, be equipped with sun-glasses and sunscreen, and appropriate clothing;
• If your activities foresee work alone, discuss with your supervisor to find suitable adaptation modalities during the heatwave period to avoid it as far as possible.

Recognize the symptoms: if you experience any of these, take a recuperation/hydration pause immediately!

Everyone perceives and responds to heat differently. If your supervisees express discomfort in their office in hot weather, check the temperature of the office if you can and follow proposed measures from the Swiss State Secretariat for Economic Affairs (SECO).

Further, in line with your Department/Large Experiment’s implementation plan (see also 'organisational administrative and technical measures below):

• Discuss the risk linked to excessive heat with your Supervisees, giving special attention shall be provided to workers at risk (based on a medical certificate);
  • Note: CERN Safety Regulation on Responsibilities and organisational structure in matters of Safety at CERN (SR-SO), stipulates that “responsibilities in matters of Safety regarding employed Members of the Personnel follow the hierarchical line”. The Supervisor shall ensure Health & Safety of their supervisees during excessive heat, namely with respect to the protection of pregnant and breastfeeding workers (maximum indoor temperature at workplace is 28^oC) and other workers at risk.
• Should your supervisees work in a building or area that might meet the criteria for being considered ‘critical’ with respect to heat, HSE recommends that you discuss with your TSO of the building or zone concerned who will inform the concerned DSO. The DSOs will, once per year, collect the requests and present an updated proposal to the DSOC for recommendation to the SCE Department.
• Identify the suitable ventilated A/C meeting rooms that will be available during heatwaves;
• Foresee the purchase of equipment, e.g. office fans, Temp measurement devices;
• Request the purchase of office fans;
• Recall the importance of declaring any incident (dangerous situation, near miss, etc.) using the EDH Incident Declaration Form
• Discuss possible adjustments to working hours/telework according to the organisation administrative measures below.

During a heatwave period, if required, specific flexible measures are proposed to the Personnel, such as the possibility of extended teleworking (under OC 7, per chapter II. 7 – heatwaves will be considered a “specific circumstance”) ) as well as possible adjustments to the eight-hour working day between 7 a.m. and 8 p.m. (outside shift work provisions). Supervisors may allow recuperation/hydration pauses every hour.

• Please contact your supervisor to understand possible modalities.

Departments and Large Experiments implement specific measures based on respective activities and needs. In this vein they are encouraged to:

• Review activities affected by the heatwave and adapt the modalities of their execution, if required (change of operating mode, change of working hours, avoidance of lone working, reserve the afternoon booking of the main air conditioned (and ventilated) amphitheatres, auditoriums and meeting rooms to allow temporary access to perform office-related tasks.
  • Check with your DAO/Experiment secretariat to see which rooms might be available
• Carry out increased surveillance and awareness, by the Supervisors and Safety officers, of:
  • specific indoor and outdoor activities (e.g. avoid lone working activities in areas with extreme heat, visits to ‘critical buildings’, etc.)
  • Critical buildings (with respect to heat) identified by SCE

NOTE: Installation on a large scale of A/C is not foreseen, given legal constraints but also environmental considerations (A/C units lead to increased energy consumption and greenhouse gas emissions) as well as health and safety aspects (A/C units are noisy and may create a breeding ground for microorganisms, such as Legionella). See also CERN's Policy for AC systems for comfort.

Lithium ion batteries that power our portable devices are sensitive to heat and can become a fire hazard. Maximum charging temperatures of most common portable lithium-ion batteries are defined in the respective user manuals and is typically around 35^oC.

• During a heatwave, don’t leave your device to charge unsupervised;
• Keep it away from direct sun or additional heat sources;
• Check it regularly to avoid possible malfunctions (see this article for more details).

CERN activates the HWAP only upon MetéoSuisse declaring a level 3 heatwave forecast. MétéoSuisse app users may receive the level 3 alert notification at the same time as CERN. The plan is activated upon completion of an internal approval loop. Hence there may be a delay of a few hours between the MétéoSuisse app notification and CERN announcing the HWAP is activated.

Please do not contact HSE to ask if the plan will be put in place. It will be announced on the communication channels specified above.

As CERN relies on the MétéoSuisse forecast, we can only provide advanced warning where MétéoSuisse provides advanced warning. In general this will give one working day's notice, but this is not guaranteed by CERN. When deactivating the plan, there is no grace period. A date and time may be specified in advance on the dedicated communication channels. However, in case of a change in forecast, this will be amended accordingly.

Check the above communication channels regularly during potential heatwave periods for info on the HWAP.

The strict criteria for the HWAP are designed to protect personnel from occupational health risks posed by extreme heat. Although everybody reacts differently to the heat, the daily average temperature of 25 degrees is a risk threshold recognised by meteorological and medical organisations in the Host States (see scientific basis).

If you believe that it would be dangerous to carry out work due to excessive heat during non-heatwave conditions, speak to your supervisor and colleagues as you would for a normal safety risk.

You can find advice for how to beat the heat below. If the heat in your workplace is uncomfortable during the summer, speak to your supervisor about alternatives.

The HSE Unit will monitor the average daily temperatures using the weather forecasting models from MeteoSwiss to inform of the imminence of a heatwave, which in turn will see the entry into force of the HWAP.

According to MeteoSwiss, epidemiological analyses show that there is a strong correlation between average daily temperature and the impacts of heat stress: it is not only the hottest temperatures during the day time that have a negative effect on the human body, but also high temperatures at night.

An average daily temperature above 25^oC is the first indicator that a heatwave period might be around the corner. Average temperatures exceeding 25^oC have to be forecast for at least three consecutive days for a heatwave to be officially declared. 

Weather forecasting models

In the field of meteorological prediction models, there is an important balance to strike between notice given and uncertainty: the longer the forecast, the higher the model uncertainty (see figure - courtesy of ECMWF). In order to avoid possible false alarms and ensure an acceptable uncertainty level, MeteoSwiss base their alerts on a 5-day forecast.

Why do we use the average temperature metric instead of the heat index?

Until 2021, the state-of-the art metric to declare heatwaves was the Heat Index (HI), which included the combination of absolute dry-bulb temperature and relative humidity at a given time of the day. Since the summer of 2021 experts have changed the metric to the average temperature over the course of a 24 hour day (T_mean). Why? MeteoSwiss explains:

• The threshold values and criteria for the heat warning concept have been established on the basis of new scientific findings from the Swiss Tropical and Public Health Institute (Swiss TPH). Epidemiological analyses show that there is a strong correlation between T_mean and the impacts of heat stress, especially when it comes to mortality. Even a single day with high temperatures can be dangerous for the human body. For this reason, an additional warning level (Level 2) was introduced in order to warn the public of short, intense hot spells.
• It is not only the hottest temperatures in the daytime that have a negative effect on the human body, but also high temperatures at night. If the nights are not sufficiently cool, the body struggles to recover and is therefore less able to cope with heat stress, as demonstrated by a project of the National Centre for Climate Services (NCCS). T_mean is a very appropriate parameter for use in heat warnings, because it is an average of values over 24 hours and therefore includes night-time temperatures.
• According to the Swiss TPH, humidity in the Swiss climate affects well-being but not mortality. Humidity is indirectly accounted for by T_mean, in that when humidity is high there is a lesser degree of cooling at night. A higher minimum temperature will therefore result in a higher mean temperature over 24 hours. Tmean thus incorporates the new epidemiological findings for Switzerland.